Enterasys Networks is a premier global provider of wired and wireless network infrastructure and security solutions. They were looking to replace their legacy purchasing application and decided to go with Coupa to help gain efficiencies in their purchasing process. The company is a big proponent of cloud based solutions which was one of the factors that attracted them to Coupa.
Enterasys decided to implement Coupa in two phases in order to use the solution as quickly as possible, leaving integration with SAP for a second phase. The Enterasys team was able to configure Coupa and deploy globally to user base of 1000 users within three months from the start of the implementation, which included delays due to the winter holidays Coupa is successfully being used today for requisition to PO flow, approvals, spend reporting, and benchmarking.
Key features that attracted customer:
- Automated approvals based on cost center and commodity
- Self-service reporting
- Spend reporting for finance partners across their regions
- Single-sign on (SAML) implemented with Okta
- Robust API for integration with SAP
- Customizable platform
- 1000 User License
- Global roll out across US, Canada, Ireland, South America, EMEA, APAC regions
- Over 1200 GL Accounts
- Over 2,600 Suppliers
- 160 approval chain rules automating approvals across their global locations
- Account security groups restricting finance partners to reporting against their respective cost centers
- Contract to Go Live: 92 days
- Implementation Start to Complete 86 days
- This included a complete global user rollout
Enterasys is currently working towards integrating purchase orders into SAP via Coupa APIs as second phase. Additional integrations during this phase include vendor master from SAP, automating the load of monthly exchange rates and automated user provisioning and de-provisioning
Project Plan: This is the project plan that was used to execute against the project. It was modified to remove client specific information. The entire project took 86 days including delays due to winter holidays.