2.5 Conduct ARB 1

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Overview

Architecture Review Board 1 (ARB 1) is an essential toll gate that is required to take place prior to completion of business process and integrations design and request for customer's design sign off. It allows opportunity for partners and PS project team to align on overall architecture and gather feedback from ARB board that includes experience and leadership from solution architecture, technical services and executive sponsor teams. For partner-led projects an internal architecture review is held between Coupa architects supporting the project and ARB Board. All identified open items and areas that need further review are shared with partner to have follow up partner led ARB presentation concentrate on these topics. Any design change feedback from ARB board needs to be documented as open design item and tracked to a resolution prior to business process and integrations design sign off.

Activities

Activity	Roles & Responsibilities	Deliverables	Supporting Documents
Draft ARB deck	Partner drafts ARB deck for partner led projects	Completed ARB Deck	ARB Deck
All teams review ARB deck in preparation for ARB Board Review	Partner reviews ARB deck with Coupa PS, TS and SE project teams Coupa PS,TS and SE project teams gain full understanding of architecture	Heat Maps updated based on review	Heat Maps
Document architecture in internal project wiki site	SA and TS document architecture	Project site with documented architecture design	Project Site
Schedule and present to ARB Board	SA and TS architects lead internal architecture presentation Partner leads follow up ARB and focuses presentation on open and risk areas that had come out of design and internal architecture reviews Separate Partner Led ARB to be scheduled for Functional vs Technical Integrations Review on Enterprise accounts	ARB Board Review Completed
Document ARB Board feedback as open items	PS Engagement Manager documents open items via updated Heat Maps documents and tracks with partner in open items tracker	Feedback documented in updated Heat Maps document	Heat Maps