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Receipts from Coupa to SAP

Standard Goods Receipt integration is usually completed via Coupa Standard Flat File Format or IDoc (Intermediate Document). Receipts will be extracted from Coupa on scheduled basis and will be output to an SFTP server in the agreed upon format. Here is an example of the standard CSV format:

Sample receipt data file (save as CSV)

REST APIs are available for those customers who require more control over the integration between Coupa and their SAP environment. For IDoc integration, Coupa supports the MBGMCR02 IDoc format for creating Goods Receipts in SAP and can export each receipt to an XML file in that format. It is important to note that the mappings between Coupa and SAP for Receipts may vary from client to client. Our standard set of mappings does accommodate many of the scenarios we have encountered at our SAP customers but an upfront process to review and modify the mappings may be required during the implementation process. For those customers with PI implemented, we will also provide the transports needed to pull Goods Receipt IDocs from our SFTP server and load them into SAP.

Receipt voids can be exported as well but we will need to determine how to match up Coupa’s receipt ID with the material document number generated in SAP when the receipt is created. One option is to tag the initial receipt with Coupa’s receipt ID and allow SAP to use this value to lookup the appropriate material document number should the receipt later be voided. This is a non-issue if IDoc integration is used as we can specify a different movement type to reverse a receipt for a particular PO line.

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