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Coupa Success Portal

Suppliers API Example Calls

GET Supplier Query Options

Here are more examples of how to use the supplier API to query and get the result set you want.

This query will return all suppliers with PO method set to cXML:https://<instance url>/api/suppliers?po-method=cxml

This query will return all suppliers with payment term of Net 30: 
https://<instance url>/api/suppliers?payment-term[code]=Net+30
 
This query will return all suppliers where payment discount is given if within 10 days of invoicing and the supplier is currently active in the system: https://<instance url>/api/suppliers?payment-term[days-for-discount-payment]=10&status=active
 
This query will return all suppliers that was created after January 1, 2010 12:00:00: https://<instance url>/api/suppliers?created-at[gt]=2010-01-01T12:00:00
 
This query will return all suppliers whose PO method is set to cXML and where the buyer domain value contains the word "domain": https://<instance url>/api/suppliers?po-method=cxml&cxml-domain[contains]=domain
 
This query will return all suppliers who are allowed cXML invoicing and where the cXML invoice setup of the supplier domain value contains the word "supplier": https://<instance>.coupahost.com/api/suppliers?allow-cxml-invoicing=true&cxml-supplier-domain[contains]=supplier
 
This query will return all suppliers whose primary contact email contains the value "coupa.com" and the supplier address where the city is Charleston: https://<instance url>/api/suppliers?primary-contact[email][contains]=coupa.com&primary-address[city]=Charleston
 
This query will return all suppliers who  has at least 5 user reviews in the system.   https://<instance url>/api/suppliers?reviews-count[gt]=5
 

Get Supplier

In this example, we queried for a single supplier record with an ID of 6.

We did a GET to the URL:

https://<instance url>/api/suppliers/6
or
https://<instance url>/api/suppliers?id=6


Here is the response matching the search criteria:

<?xml version="1.0" encoding="UTF-8"?>
<suppliers type="array">
  <supplier>
    <id type="integer">6</id>
    <created-at type="datetime">2008-10-27T12:56:39-07:00</created-at>
    <updated-at type="datetime">2009-07-01T11:59:33-07:00</updated-at>
    <name>VWR</name>
    <number></number>
    <status>active</status>
    <website></website>
    <po-method>cxml</po-method>
    <cxml-url>http://www.dummy.com</cxml-url>
    <cxml-domain>http://demo.coupahost.com</cxml-domain>
    <cxml-identity>Coupa</cxml-identity>
    <cxml-supplier-domain>http://www.vwr.com</cxml-supplier-domain>
    <cxml-supplier-identity>VWR-Test</cxml-supplier-identity>
    <cxml-secret>test</cxml-secret>
    <cxml-protocol>cXML</cxml-protocol>
    <po-email>upgrade@coupa.com</po-email>
    <account-number></account-number>
    <duns></duns>
    <tax-id></tax-id>
    <coupa-connect-secret></coupa-connect-secret>
    <invoice-matching-level>2-ay</invoice-matching-level>
    <primary-contact>
      <email>upgrade@coupa.com</email>
      <id type="integer">6</id>
      <name-additional nil="true"></name-additional>
      <name-family>Frontage</name-family>
      <name-fullname nil="true"></name-fullname>
      <name-given>Dawn</name-given>
      <name-prefix nil="true"></name-prefix>
      <name-suffix nil="true"></name-suffix>
      <notes nil="true"></notes>
    </primary-contact>
    <primary-address>
      <attention nil="true"></attention>
      <city>Portland</city>
      <id type="integer">6</id>
      <name>VWR</name>
      <postal-code>82323</postal-code>
      <state>OR</state>
      <street1>09 Addison Ave</street1>
      <street2></street2>
      <country>
        <code>US</code>
        <id type="integer">223</id>
        <name>United States</name>
      </country>
    </primary-address>
    <payment-term>
      <code>2/10 Net 30</code>
      <days-for-discount-payment type="integer">10</days-for-discount-payment>
      <days-for-net-payment type="integer">30</days-for-net-payment>
      <discount-rate type="float">2.0</discount-rate>
      <id type="integer">3</id>
    </payment-term>
  </supplier>
</suppliers>

Supplier Create - Active and Detail

In this example we are creating an active supplier. We are not using any Coupa system ID's for any of the reference objects.

We posted it to the URL: https://<instance url>/api/suppliers.

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <name>CDW</name>
   <number>cdw2323</number>
   <status>active</status>
   <po-method>prompt</po-method>
   <po-email />
   <account-number>2323</account-number>
   <duns />
   <tax-id>283923</tax-id>
   <invoice-matching-level>3-way</invoice-matching-level>
   <payment-term>
      <code>Net 30</code>
   </payment-term>
   <primary-contact>
      <email>joe.smith@cdw.com</email>
      <name-family>Smith</name-family>
      <name-given>Joe</name-given>
      <name-prefix nil="true" />
      <name-suffix nil="true" />
      <notes nil="true" />
      <phone-work>
         <area-code>650</area-code>
         <country-code>1</country-code>
         <extension nil="true" />
         <number>4442932</number>
      </phone-work>
      <phone-mobile>
         <area-code nil="true" />
         <country-code>1</country-code>
         <extension nil="true" />
         <number />
      </phone-mobile>
      <phone-fax>
         <area-code nil="true" />
         <country-code>1</country-code>
         <extension nil="true" />
         <number />
      </phone-fax>
   </primary-contact>
   <primary_address>
      <street1>1234 Concur Drive</street1>
      <street2 />
      <city>San Mateo</city>
      <state>CA</state>
      <postal_code>93325</postal_code>
      <country>
         <code>US</code>
      </country>
   </primary_address>
</supplier>

Supplier Create- Draft and Basic

In this example we are creating a draft supplier. We are not using any Coupa system ID's for any of the reference objects.

We posted it to the URL: https://<instance url>/api/suppliers.  This created the supplier in a draft status.

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <name>CDW</name>
   <po-method>prompt</po-method>
   <account-number>2323</account-number>
   <duns />
   <tax-id />
   <invoice-matching-level>3-way</invoice-matching-level>
   <payment-term>
      <code>Net 30</code>
   </payment-term>
</supplier> 

Update Supplier - full update

In these examples, we are updating different information on the supplier record.

We did a PUT to the URL: https://<instance url>/api/suppliers/<supplier id> 

URL: https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <po-method>cxml</po-method>
   <cxml-url>https://testurl.com</cxml-url>
   <cxml-domain>NetworkID</cxml-domain>
   <cxml-identity>coupa</cxml-identity>
   <cxml-supplier-domain>NetworkID</cxml-supplier-domain>
   <cxml-supplier-identity>supplierID1</cxml-supplier-identity>
   <cxml-secret>shhhhh</cxml-secret>
   <cxml-protocol>cxml</cxml-protocol>
</supplier>

For example, to update the supplier's primary contact information and several other pieces of supplier profile information for supplier id 83: 

URL: https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <account-number>123456</account-number>
   <duns>DUNS-123</duns>
   <tax-id>taxid-123</tax-id>
   <invoice-matching-level>none</invoice-matching-level>
   <primary-contact>
      <email>supplier@test.com</email>
      <name-family>Donovan</name-family>
      <name-given>Fred</name-given>
      <phone-work>
         <area-code>415</area-code>
         <country-code>1</country-code>
         <extension nil="true" />
         <number>4471010</number>
      </phone-work>
      <phone-fax>
         <area-code>415</area-code>
         <country-code>1</country-code>
         <extension nil="true" />
         <number>4471012</number>
      </phone-fax>
   </primary-contact>
</supplier> 

For example, to update the supplier profile including address update for supplier id 83: 

URL: https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <name>Petra (US)</name>
   <number>1-112</number>
   <primary-address>
      <street1>425 Market Street # 2250</street1>
      <street2 />
      <city>San Francisco</city>
      <state>CA</state>
      <postal_code>94105</postal_code>
      <country>
         <code>US</code>
      </country>
   </primary-address>
</supplier>

For example, to update the payment term and shipping term for supplier id 83:

URL: https://<instance url>/api/suppliers/83

<supplier>
 <shipping-term>
  <id>1</id>
</shipping-term>
 <payment-term>
  <id>5<id>
 </payment-term>
</supplier>

Update Supplier - simple update

In these examples, we are updating a single attribute on the supplier record.

We did a PUT to the URL:  https://<instance url>/api/suppliers/<supplier id> 

For example, to update the supplier status to inactive for supplier with supplier id 83:

URL:  https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <status>inactive</status>
</supplier>

For example, to update the supplier PO method to prompt with supplier id 83:

URL:  https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <po-method>prompt</po-method>
</supplier> 

For example, to update the primary supplier contact's email address with supplier id 83:

URL: https://<instance url>/api/suppliers/83

<?xml version="1.0" encoding="UTF-8"?>
<supplier>
   <primary-contact>
      <email>test@test.com</email>
   </primary-contact>
</supplier>

 

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