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Coupa Success Portal

Advance Ship Notices for Suppliers

Feature Summary

We've added the ability to flip POs into Advance Ship Notices (ASNs) via the Coupa Supplier Portal. 

Upgrade Impact

None.

Availability

This feature requires Coupa Supplier Portal 3.5 and Coupa Release 16.

What We Were Thinking

We introduced ASNs in Coupa Release 16 and we needed to make sure the CSP was ready to support the new feature after the upgrade. This means that now suppliers can send notifications about when they ship items to their customers.

How It Works

For Suppliers

When you log into the CSP, you can see the ASN icon () in the menu. Click it to see the ASNs you've sent to the customers, similar to how you see POs and invoices today. On the Advance Ship Notices page, you can see the status of your ASNs for each customer.

When a customer receives your shipment, the ASN status changes to Partially Received or Fully Received, depending on what items they received. You can also cancel the ASN. The status appears as Cancelled to the customer.

When you send an ASN to a customer, the PO status changes to Issued even if you haven't sent them an invoice yet.

Sending an Advance Ship Notice

  1. Log into the CSP and click on the Orders ().

  2. If you have more than one customer, from the dropdown menu, choose the customer you want to send the ASN to.

  3. Find the PO you want to send an ASN for, and in the Actions column, click on the Flip to ASN icon ().
    The Create Advance Ship Notice page appears.

  4. Fill out the form with the info you want to share. Make sure to include the required ASN number. This can be any number you like.

  5. When you're done, scroll to the bottom of the page and click Submit.

How to Enable It

This feature is enabled by default, but it also needs to be enabled for suppliers on the supplier record. See Advance Ship Notices for more info.

Upgrade Impact

Roles and Permissions

N/A

Integrations

N/A

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