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Coupa Success Portal

Working with ASNs

Viewing ASNs

Click on the ASN icon () on the menu. The Advance Ship Notices page appears where you can view the advance ship notices (ASNs) you sent to your customers.

When you send an ASN to a customer, the PO status changes to Issued even if you haven't sent them an invoice yet.

Viewing ASNs for Specific Customers

Select a customer from the Select Customer dropdown list under the Menu icon (). 

The first time you go to the Advance Ship Notices page, you have to choose a customer. The next time you visit this page, it returns to the last customer you selected.

The Advance Ship Notices table lists all the ASNs you sent to that customer.  You can use the search bar to filter the list with a search term, or click on the View dropdown to perform advanced filtering. For more info on advanced filtering, see Creating Custom Views

You can also see the status of your ASNs. When a customer receives your shipment, the ASN status changes to Partially Received or Fully Received, depending on what items they received. You can also cancel the ASN. The status appears as Cancelled to the customer.

Column Description
ASN Number ASN number generated by Coupa.
Status Current status of the ASN. For more info, see the Status list.
Delivery Date Date when the ASN was sent.
Last Updated By Name of the customer who updated the ASN for the last time.
Last Updated Date Date when the ASN was updated for the last time.
Actions Use the .... icon ... to ....
Status Description
   
   
   
   
   
   

Sending an Advance Ship Notice

  1. Click on the Orders icon () on the menu. The Purchase Orders page appears.

  2. Select a customer from the Select Customer dropdown list under the Menu icon (). 

  3. Find the PO you want to send an ASN for, and in the Actions column, click on the Flip to ASN icon ().

  4. The Create Advance Ship Notice page appears.

  5. Fill out the form with the info you want to share. Make sure to include the required ASN number. This can be any number you like.

  6. When you're done, scroll to the bottom of the page and click Submit.

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