Contracts API (/contracts)
Use the contracts API to create, update, or query a contract, including the business groups involved, key dates, the status of the contract, and the financial terms.
The URL to access contracts is: https://{your_instance_name}/api/contracts
See Integration Best Practices for more info.
Actions
| Verb | Path | Action | Description | ||
|---|---|---|---|---|---|
| PUT | /api/contracts/:id/add_approver |
add_approver | Manually add an approver for a contract | ||
| PUT | /api/contracts/:id/ccc_signature_created |
ccc_signature_created | Notifies that a signature has been added in CCC. | ||
| PUT | /api/contracts/:id/complete |
complete | Moves the contract to the completed state. | ||
| POST | /api/contracts |
create | Create contract | ||
| POST | /api/contracts/:id/create_published |
create_published | /api/contracts/:id/create_published |
||
| GET | /api/contracts |
index | Query contracts | ||
| POST | /api/contracts/:id/legal_agreement |
legal_agreement | Add or update legal legal_agreement file | ||
| PUT | /api/contracts/:id/legal_agreement |
legal_agreement | Add or update legal legal_agreement file | ||
| PUT | /api/contracts/:id/remove_approval |
remove_approval | Remove an approver who was manually added | ||
| GET | /api/contracts/:id/retrieve_legal_agreement |
retrieve_legal_agreement | Get legal legal_agreement file | ||
| GET | /api/contracts/:id |
show | Show contract | ||
| PUT | /api/contracts/:id/submit_for_approval |
submit_for_approval | Submits the contract for approval. | ||
| PUT | /api/contracts/:id |
update | Update contract | ||
| PUT | /api/contracts/:id/update_published |
update_published | Updates a contract when it's published.* | ||
| PUT | /api/contracts/:id/withdraw_signatures |
withdraw_signatures | Moves contract to corresponding status after CCC withdraw_signatures. | ||
* Updating Completed or Published contracts (directly, without creating a draft) requires that Enable Contract Hierarchy is turned on in your company's settings (Setup > Company Information). If you do not have CLM Standard you can work with contract revisions.
Elements
| Element | Description | Req'd | Unique | Allowable Value | In | Out | Data Type |
|---|---|---|---|---|---|---|---|
| amended-contract-type | Amended Contract Type | yes | yes | string(255) | |||
| auto-extend-end-date-for-renewal | Automatically update expiry date | yes | yes | boolean | |||
| consent | Notice to Consent | notice, consent, not_required, not_assignable | yes | yes | string(255) | ||
| content-groups | Business Groups | yes | yes | Business Group | |||
| contract-owner | Contract owner | yes | yes | User | |||
| contract-terms | contract_terms | yes | yes | Contract Term | |||
| contract-type | Custom-defined label for categorization | no | no | any | yes | yes | Contract Type |
| contract-type-custom-field-1 | Contract type custom field 1 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-2 | Contract type custom field 2 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-3 | Contract type custom field 3 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-4 | Contract type custom field 4 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-5 | Contract type custom field 5 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-6 | Contract type custom field 6 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-7 | Contract type custom field 7 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-8 | Contract type custom field 8 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-9 | Contract type custom field 9 | no | no | any | yes | yes | string(255) |
| contract-type-custom-field-10 | Contract type custom field 10 | no | no | any | yes | yes | string(255) |
| created-at | Automatically created by Coupa in the format YYYY-MM-DDTHH:MM:SS+HH:MMZ | yes | datetime | ||||
| created-by | User who created | yes | User | ||||
| currency | Contract Currency Code | yes | yes | Currency | |||
| current-approval | Current approval | yes | Approval | ||||
| default-account | default_account | yes | yes | Account | |||
| department | Owner Department | no | no | any | yes | yes | Department |
| description | Descriptive notes about the contract | false | false | any | yes | yes | string(1024) |
| end-date | Expire Date | no | yes | yes | datetime | ||
| execution-date | Date when the contract is completed and legally binding | no | no | any | yes | yes | datetime |
| id | Coupa unique identifier | yes | integer | ||||
| is-default | Default Account for Supplier Invoice | yes | yes | boolean | |||
| legal-agreement-url | Optional url for the legal agreement | yes | yes | string(255) | |||
| length-of-notice-unit | Unit of Length of Notice(Days/Months/Years) | days, months, years | yes | yes | string(255) | ||
| length-of-notice-value | Value of Length of Notice | yes | yes | string(255) | |||
| locked-by-other-party | CLMS contract party holding an edit lock | no | no | yes | string | ||
| locked-by-user-id | CLMS user holding an edit lock | no | no | yes | integer | ||
| master-contract | Master Contract number or name | yes | yes | Contract | |||
| max-commit | Maximum Commit Amount | yes | yes | decimal(32,4) | |||
| maximum-value | Maximum Commit Amount | yes | yes | decimal(32,4) | |||
| min-commit | Minimum Commit Amount | yes | yes | decimal(32,4) | |||
| minimum-value | Minimum Commit Amount | yes | yes | decimal(32,4) | |||
| name | Contract Name | yes | yes | yes | yes | string(100) | |
| no-of-renewals | No of Renewals | yes | yes | yes | integer | ||
| number | Contract Number | yes | yes | yes | yes | string(50) | |
| order-window-tz | order_window_tz | A valid timezone | yes | yes | string(255) | ||
| parent | Parent | yes | yes | Contract | |||
| payment-term | Payment term code on contract | yes | yes | Payment Term | |||
| po-message | Order Windows PO Message | yes | yes | string(255) | |||
| preferred | Indicate preferred contract for supplier | yes | yes | boolean | |||
| proxy-supplier-id | Identifier for a proxy supplier | any | yes | yes | integer | ||
| published-date | Date when the contract was published | no | no | any | yes | yes | datetime |
| quote-response-id | Id of Quote Response | yes | integer | ||||
| reason-insight-events | Reason insight events | yes | yes | yes | Reason Insight Event | ||
| renewal-length-unit | Unit of Renewal Length(Days/Months/Years) | yes | days, months, years | yes | yes | string(255) | |
| renewal-length-value | Value of Renewal Length | yes | yes | yes | integer | ||
| requisition-message | Order Windows Requisition Message | yes | yes | string(255) | |||
| reviewer-user-ids | CLMS internal reviewers | no | no | yes | integer | ||
| savings-pct | Savings Achieved through Contracts Pricing | yes | yes | decimal(20,2) | |||
| schedule | schedule | yes | yes | Order Window | |||
| shipping-term | Shipping term code on contract | yes | yes | Shipping Term | |||
| source-id | The source id of contract creation | yes | yes | sting(255) | |||
| source-type | The source type of contract creation | yes | yes | string(255) | |||
| start-date | Start Date | yes | yes | datetime | |||
| status | Status of the Contract | yes | yes | yes | draft | ||
| strict-invoicing-rules | Strict Invoicing Rules | yes | yes | boolean | |||
| stop-spend-based-on-max-value | Stop Spend Based On Max Value | no | no | yes, no | yes | yes | string(255) |
| submitter | User who submitted the contract for approval | yes | User | ||||
| supplier | Supplier Name | yes | yes | yes | Supplier | ||
| supplier-account | Supplier Account Number | yes | yes | string(255) | |||
| supplier-invoiceable | Supplier Can Invoice Directly | yes | yes | boolean | |||
| taggings | Taggings | no | no | yes | yes | Tagging API | |
| tags | Tags | no | no | yes | yes | Tag API | |
| term-type | Term type | fixed, auto_renew, perpetual | yes | yes | string(255) | ||
| terminated | Terminated | yes | yes | boolean | |||
| termination-notice | Termination Notice | yes, no | yes | yes | string(255) | ||
| termination-notice-length-unit | Unit of Termination Notice Length(Days/Months/Years) | days, months, years | yes | yes | string(255) | ||
| termination-notice-length-value | Value of Termination Notice Length | yes | yes | integer | |||
| terms | terms | yes | yes | text | |||
| type | Contract type | MasterContract, AmendmentContract | yes | string(255) | |||
| updated-at | Automatically created by Coupa in the format YYYY-MM-DDTHH:MM:SS+HH:MMZ | yes | datetime | ||||
| updated-by | User who updated | yes | User | ||||
| use-order-windows | Use Order Windows | yes | yes | boolean | |||
| used-for-buying | Used for Buying | yes | yes | boolean | |||
| version | version | yes | yes | integer | |||
| stop-spend-based-on-max-value | Stop Spend Based On Max Value | no | no | yes, no | yes | yes | string(255) |
- When dealing with large data sets of contracts, always limit your GET with some criteria.
- The content groups and categories must already exist in the system.